Timetracking

Goal

Get insights into how time is spent. This assumes consistency in how time is written by team members

Explanation of fields

When writing time:

1. Determine the right Customer
2. Choose the project you are working on
3. Choose the relevant activity you executed for that project

If you don’t see anything that matches: check with the rest of the team, possibly the activity still needs to be created. If the activity does not exist yet, add an appropriate description to your activity and ask Vincent or Wouter to create the relevant activity and to change the activity to the newly created activity.

Note: You can add and change the time entries up to 48 hours.

Field "Customer"

• Delft Solutions = internal projects or processes
• Delft Solutions Hosting = SRE: Planned vs incident response work
• [customer name]

Field "Project"

= Project for the client you are working on

Overview of current Delft Solution projects:

• Delft Solutions:
  • DevTeam Internal
  • Misc
  • MT Misc
  • Office Internet
  • Office Management
  • Paid time off
  • Sales
  • Training
• Delft Solutions Hosting
  • Incident Response Work
  • Planned Work

Field "Activity"

• Delft Solutions > DevTeam Internal
• Missing Activity = This is a temporary solution if the relevant activity has not been created yet. Add an appropriate description of your activity and ask Vincent or Wouter to create the relevant activity and to change the activity to the newly created activity.

Specific situations

• Declaring lunch costs: Delft Solutions > Office Management > Lunch management
• Estimating a project for SRE: Delft Solutions Hosting > Planned work > Planning
• Estimating a project for Internal project: Delft Solutions > DevTeam Internal > Planning
• Estimating a project for Customer: Customer > [relevant project] > Planning (or other relevant activity)
• Discussing (with management) how things work: Delft Solutions > DevTeam Internal > 1-1
• Sick day: Delft Solutions > Paid time off > Sick day (There are rules on how sick leave is written depending on the regularity of your schedule, see work contract)
• Executing action points from the Retro: on relevant project if it exists. Otherwise on Delft Solutions > DevTeam Internal > Retrospective
• Creating & reviewing the Weekly Report: Delft Solutions > DevTeam Internal > Administration

• Misc -> sales is only for making sales without a lead. So if it's to sell/agree on price for a feature for a client, that time should be put on the milestone for that client