Sick leave

Delft Solutions follows the Dutch law regarding sick leave.

WFH when you're only a little bit sick

At Delft Solutions, various people are in regular contact with immunocompromised people. For this reason, and in order to prevent spreading illness, you will work from home if you feel or expect to be or become symptomatic of any illness, unless you are certain it cannot be spread (like hay fever). Please talk to management to ensure you have a workable home environment, as they can help you (including financially) set this up if it's lacking.

You should announce this as we would normally announce WFH.

How to call in sick

When you're first out sick:

1. Report this in the # Organisational > WFH (Work From Home) / Availability announcements topic before 11 AM. If you get sick during the workday, report it in that topic as soon as possible.
2. Share the following information in your message:
   • you're out sick (clearly stated)
   • when you expect to return to work, if known. If you don't know, "I don't know yet when I'll be back at work" is also fine.
   • you can share your reason for illness, but you do not need to.
   • optionally, tag the people you have meetings planned with soon.

After every two work days out sick, repeat the check-in before 11 AM on the 3rd, 5th, 7th workday, etc.

How to report back to work

When you're back at work, report that in the same channel before 11 AM.

Team follow-up

After someone else calls in sick, a team member should:

• react with an appropriately supportive or uplifing emoji on the message
• update Lynx to mark the person as unavailable for the expected duration: Settings/Configure > Resources > Employee > Availability schedule.
• raise a discussion point in the daily to discuss whether work needs to be handed over, etc.

If the team member misses a later check-in, Vincent will reach out and confirm they are still sick, and not dead. If Vincent is out, Alena will take over.

How to write sick leave hours in Kimai

• If you get ill and you scheduled your week beforehand, you can log those hours as Paid time off > Sick day.
• If you get ill and you work ad hoc / have not scheduled your week beforehand, the first day is ignored. This is the default for those who choose to work irregularly.
• If you get ill during paid holiday leave, please report this so your holidays can be reimbursed. Report it by making the relevant time-tracking entry, or ask Vincent to do it.

Being long-term sick & next steps

If you're sick for a longer period of time, the company doctor (ARBO-arts) will make an inquiry and advise both you and management what the next steps are.