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Reconciliation: Difference between revisions
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== Navigation == | |||
The page for interacting with transactions to reconcile them can be found on Exact at: 'Financial' -> 'Banking & Cash' -> 'To be completed'. | |||
== Retrieving Transactions == | |||
[[File:Search panel for transactions to reconcile.png|thumb|Search panel for transactions to reconcile]] | |||
First, we need to retrieve any transaction which need reconciliation. For this we need to use the search panel. The following steps are required: | |||
* Make sure the checkbox for 'To be completed' is checked. | |||
* Ensure no range is set. Or if it is set, that the range includes the date the transaction you wish to reconcile was made. | |||
* Keep all other boxes and options empty. | |||
* Click 'Refresh' if you made any changes to the search panel after arriving on the page. | |||
On the right you can find an image showing an example of how the search panel ought to look. | |||
== Processing Transactions == | |||
[[File:Transaction example.png|thumb|Example of a transaction that needs reconciliation]] | |||
To the right, you can find an example of a transaction that requires reconciliation. In order to do this, two steps are required: | |||
# Ensure the G/L Account is set correctly | |||
# Match the transaction to the correct invoice/receipt | |||
We'll use the example transaction to demonstrate how to perform these steps. | |||
=== Setting the G/L Account === | |||
Setting the G/L Account correctly consists of two things. | |||
# Setting the correct G/L Account. this refers to the ledger this cost should be put on. This is ususually '1600 - Crediteuren'. | |||
# Setting the correct Account. This refers to the business relation that was involved in this transaction. | |||
In the example transaction, you see that the G/L Account is '1290 - Kruisposten liquide middelen' and the 'Account' is not set. Both parts are wrong for this transaction, so we need to set them correctly. There are two ways to achieve this: | |||
# By clicking the suggestion from Exact. This is the blueish rectangle below '1290- Kruisposten liquide middelen'. The values shown are the suggestions from Exact for the G/L Account (In this case '1600 - Crediteuren') and for the Account (In this case '40 - Albert heijn'). In this case, the suggestions are correct (For standard transactions, the '1600 - Crediteuren' is the correct G/L Account, and the payment was made to Albert Heijn, so the Account '40 - Albert Heijn' is also correct), but there might not always be a correct suggestion. There can also be multiple suggestions. | |||
# By clicking the 'Edit' button at the far right of the transaction line. | |||
Both | |||
=== Matching the Transaction === | |||